Senior Executive Assistant

| Greater Denver Area
Inboxlab is a leading digital publisher that harnesses the power of email as an ideal way to deliver exceptional editorial experiences to millions of readers every day. We grew out of the creativity and passion of our founder, Nicholas Pardon, a pioneer in email innovation. We started with a keen eye for what people want to receive in their inbox, and then we built proprietary technology that helps forge sustainable connections with target audiences. With this creative and technology platform, we have successfully launched a portfolio of brands that engage our readers’ curiosity and their desire to always be learning. 
Recognized as a Top 50 Startup to Watch in 2019 by Built In Colorado, Inboxlab is proud to be based in Denver and New York City and quickly adding to its team of go-getters and entrepreneurs.
Inboxlab presently focuses on two verticals: travel and gamified education (edutainment). Our mission-based flagship travel brand, The Discoverer, reaches 3,000,000+ subscribers with its weekly editions and our Inbox Edutainment network currently serves 50,000,000+ trivia and quiz plays per month.
ABOUT THE ROLE
As the  Senior Executive Assistant, you will provide mission critical support for the President and the CEO of Inboxlab. You will act as the primary point of contact for internal and external constituencies on all matters pertaining to the executive office. You are a creative individual and enjoy working within an entrepreneurial environment that is mission-driven, proud of results and community oriented. 
The ideal candidate will have the ability to exercise superb judgment in all situations, while always acting in the best interest of Inboxlab and the team. You will have exceptional written and verbal communication skills with the ability to influence and lead key initiatives across the entire organization. As an administrative guru you will excel in organization and take handle of chaotic situations, maintaining balance and poise while juggling multiple priorities. You will be trusted to work independently on projects, managing them from conception to completion. Working under pressure at times, you will be able to handle a wide variety of activities and confidential matters with the highest discretion.

WHAT YOU'LL BE DOING

  • Serve as the point of contact for the office of the President and the CEO, acting in the best interest of the team when coordinating internal and external partners
  • Manage all incoming communications both written and verbal, liaising between executive team and outside parties; reviewing meeting requests, inquiries, interviews, meetings, etc.
  • Coordinate daily calendars; providing timely updates and time saving suggestions to executive team
  • Assists with meeting planning and set up; schedule conference rooms, order catering, secure technology and other resources as required
  • Develop and maintain good working relationships throughout the organization by exhibiting outstanding customer service skills with all internal and external customers
  • Facilitate internal communication (e.g. distribute information & schedule presentations)
  • Filter, compose and send confidential correspondence
  • Create regular reports and update internal databases including light bookkeeping and ad-hoc reporting as requested
  • Make detailed travel arrangements and prepare trip related documents with the highest level of care
  • Handle incoming/outgoing mail, email, faxes, copies, etc.
  • Answers routine questions and furnish information as appropriate
  • Manage access to highly confidential information and files
  • Suggest more efficient ways to run the office and troubleshoot malfunctions
  • Review and recommend changes to policiesLeads special projects for the President and the CEO to successful completion, often with tight deadlines
  • Complete tasks on-time with high level of professionalism and execution
  • Performs these and other departmental duties as assigned

WHAT YOU'LL NEED TO BRING

  • 10+ years of Executive Assistant experience
  • 5+ years of C-level Executive support
  • Bachelor’s Degree or equivalent experience in marketing / advertising industry
  • Ability to work independently with minimal supervision; strong initiative
  • Exemplary verbal and written communication skills
  • Proven experience in planning and coordinating schedules
  • Excellent presentation skills
  • Superb knowledge of MS Office, Google Drive, PowerPoint and online social media platforms
  • Ability to take ownership of projects and see them through completion
  • Gain expert level understanding of the Inboxlab brand, executing initiatives with voice and vision of brand in mind
  • Exceptional attention to detail
  • Exposure to Internet advertising industry a strong plus
  • An entrepreneurial mindset and ability to thrive in an atmosphere of rapid development
  • Demonstrated ability to maintain strict confidentiality

At Inboxlab we aim to provide equal opportunity for all! We are firm believers in the strength of diversity and aim to build teams of individuals that offer unique perspectives, come from different backgrounds and challenge each other to be better every day!

Read Full Job Description

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavascriptLanguages
    • SqlLanguages
    • jQueryLibraries
    • jQuery UILibraries
    • ReactLibraries
    • ReduxLibraries
    • Twitter BootstrapLibraries
    • Node.jsFrameworks
    • MongoDBDatabases
    • MySQLDatabases
    • PostgreSQLDatabases
    • SQLiteDatabases
    • Google AnalyticsAnalytics
    • DOMOAnalytics
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • AsanaManagement
    • SalesforceCRM

Location

Located at the heart of Denver's Union Station, a neighborhood built deliberately for a new urban way of work and life... everything's within reach!

An Insider's view of Inboxlab

What are some social events your company does?

From monthly team outings to community events, we take the time to recognize our accomplishments and celebrate our success... we like to have a good time. Private parties atop the Museum of Contemporary Art, patios overlooking the Mile High City and the hottest new restaurants are just a few of the spots we have celebrated!

Caroline

Executive Assistant

What projects are you most excited about?

I'm excited to be working on our user flow for new subscribers. This research is highly collaborative and I love getting to exchange knowledge with such interesting and intelligent people every day. This work is a fusion of psychology, data science, and will have a profound impact on the business. I love that we are at the cutting edge of email!

Jacob

Research Manager

What makes someone successful on your team?

In a fluid and scaling environment, you will have the autonomy to create your own success. Those who welcome change with open arms and fiercely attack every opportunity will excel. We support the development of our team by affording them with challenging work and welcome the individuality and creative mind that they each bring.

Danny

Senior Talent Manager

What is your vision for the company?

My vision for the technology team at Inboxlab is to continue to develop products and software that enriches the lives of our audience, pushes the envelope and innovates what was once thought impossible in digital media and grows the talents and experience of our development team, both professionally and technically.

Mike Hasenfratz

Chief Technology Officer

What’s the vibe like in the office?

These are some of the smartest and most creative people I have worked alongside... I'm grateful to work somewhere that I can be completely myself. Working in an open environment, it's easy to share ideas and build strong relationships with coworkers.

Paul

Strategic Account Manager

What are Inboxlab Perks + Benefits

Inboxlab Benefits Overview

Inboxlab encourages all team members to live a healthy and active lifestyle inside and outside of the work place. We offer generous health and dental benefits to keep our team in tip top shape. We also offer stipends for gym memberships, bus passes and parking.

Outside of these monthly benefits, we gift all new team members with an Away suitcase (to start their discoveries), a pair of Bose noise cancelling headphones (to help aide in concentration in an open office environment) and a pair of All-Bird sneakers (so you can be stylish and most importantly, comfortable at the office).

We also allow team members to express their individuality through their wardrobe by promoting a casual and comfortable work environment. Check out our cameo on the news:

https://www.thedenverchannel.com/news/national/companies-are-going-casu…

Culture
Partners with Nonprofits
Friends outside of work
Eat lunch together
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
Health Insurance Benefits
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Flexible Work Schedule
Remote Work Program
Return-to-work program post parental leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Acme Co. hosts company outings Monthly.
Stocked Kitchen
Some Meals Provided
Happy Hours
Happy hours are hosted Once per month.
Pet Friendly
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Acme Co. offers employees professional development opportunities like The ability to attend job related conferences and seminars.
Lunch and learns
Acme Co. hosts lunch and learn meetings once per month.
Cross functional training encouraged
Promote from within
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